Grant Agreement N° VS/2015/0350

“Well-being and occupational safety & health (OSH) in central government administrations: tackling psychosocial risks at work.”

Tender Specifications for video on well-being and occupation safety & health in central government administration : tackling psychosocial risks at work

Date of publication on CESI website: 01/07/2016

Deadline for submission: 01/09/2016

To be sent to: [email protected]

TENDER SPECIFICATION

Background

Central government administration employees and management are faced with a certain number of new challenges linked to psychosocial risks that have a direct impact on the well-being at work. Restructuring, the use of new technologies, the evolution of the workforce profile in central administrations and the growing exposure to violence from public service users represent new challenges in terms of psychosocial risks and can lead to serious illness such as burnout. Preventive risk assessment procedures and efficient chain of responsibility are therefore more than ever essential to improve well-being at work and help employees facing mental health problems.

Purpose of the Contract

The main aim of this contract is to provide project partners with a video illustrating the final outcomes of the project: a background study on psychosocial risk in central government administrations and a step-by-step guide providing common guidelines for risk assessment processes and for improving the deployment of the chain of responsibility. The video, in the form of a cartoon, should be a pedagogical tool to explain how to implement the recommendations (common risk assessment procedure and efficient chain of responsibility) when being confronted with psychosocial risk at work.

Tasks to be performed by the Contractor

The contractor will be expected to produce a 4-6 minutes video, in the form of an animation/cartoon. The main purpose of the video is to illustrate the guide drafted by the selected expert and in cooperation with the project steering committee. The video should be a pedagogical (guide user instructions), dynamic, creative and attractive tool. The video producer selected should create an original visual identity with adequate atmosphere, music and voices. The video should be addressed to employers line/middle managers and a broad range of national settings.

The video will be played on computers, mobile phones and tablets, and thus compatible with both technologies HTML5 and Flash.

The script of the video will be drafted in English in close cooperation with the project researcher and project steering committee, allowing for subtitles in 7 languages on a separate budget line (French, German, Spanish, Italian, Czech, Lithuanian and Greek).

Timetable

Duration of the project: November 2015 to May 2017 (18 Months) consisting of 5 stages.

The production of the video will kick in at the fourth stage of the project from October 2016 to February 2017.

REASONS FOR CONTRACTING OUT IMPLEMENTATION WORK:

None of the project partners has the in-house capacity and skills to produce a video in the form of an animation/cartoon. The project partners want to come up with a pedagogical tool addressed to managers and employees on the ground. Producing such a video requires special skills especially in terms of graphic design, visual identity creation and video production that the project partners don’t have at their disposal.

The project partners, in collaboration with the expert, will prepare the script of the video but an external expertise in terms of graphic design and video production is needed to ensure a quality final outcome.

SELECTION PROCEDURE:

Expertise required

The video producer will be expected to demonstrate that he has:

Knowledge of video production (with special skills in animation and cartoons)
Knowledge of graphic design, visual identity creation and subtitles insertion
Experience of producing video with specific requirements and script in English
Experience of working with strict deadline and multiple project partners

Selection criteria

The researcher(s) will be selected on the basis of the clear evidence they provide of how they meet the 4 criteria listed under expertise required (above).

Award criteria

The contract will be awarded to the tenderer whose offer represents the best value for money, taking into account the 4 selection criteria. It should be noted that the contract will not be awarded to a tenderer who receives less than 70% on the Award Criteria.

Content of the bids

The tenderer will ensure that their bid clearly identifies how they meet the selection criteria, ideally by indicating their knowledge and expertise under each of the relevant headings. It would also be useful to see examples of previous work that demonstrates their ability to produce this kind of outcomes/videos.

Presentation of the bids

The deadline for bids is 1 September 2016.

Fees

The fee is €13.000 incl. VAT (excluding travel and accommodation expenses that are covered by another project budget line)

Applications should be sent to Nadja Salson, [email protected]